Support material

  • Application requirements

    All applicants to Asialink's Arts Exchange Program must submit the following material:

    1. Proposal (500 words max.)

    • Response is embedded within the application form and does not require a separate attachment
    • Must address the Selection Criteria set out in the Application Process guidelines on Asialink's website

    2. CV (2 pages max.) in collated PDF format

    3. Headshot in JPEG format

    4. Practice-specific Support Material (please see below for more information)

  • File formats

    Guidelines

    All uploads on SmartyGrants must not exceed 25MB each. We recommend keeping files to a maximum of 5MB - the larger the file, the longer the upload time.

    Applicants should prepare, test and attach support material well in advance of the application due date. Asialink and SmartyGrants are unable to help with any technical difficulties that you may experience with uploading support materials after the application deadline.

    Collated PDF Files

    All uploads should be in Collated PDF format. This means one PDF per attachment that can be multiple pages (e.g. 6 images in 1x6-page PDF).

    This ensures the Asialink Selection Committee can access and review your support material in the fastest and easiest way possible.

    You will need Adobe Acrobat on your computer to do this.

    Download Adobe Acrobat:  

    Download Adobe Acrobat (MAC)
    Download Adobe Acrobat (PC)

    Convert images to PDF format: 
    1. Save your images in JPEG format first
    2. Save your JPEG's in PDF format:

    MAC:
    1. Open the image in 'Preview'
    2. Go to 'File' and select 'Save As'
    3. Select 'Format' to 'PDF' and click 'Save'

    PC:
    1. You can use an online service or a PDF Writer.

    Convert Word documents to PDF format: 
    MAC and PC

    Collate multiple PDF files into one single PDF: 
    MAC and PC

  • Practice-specific support material

    Applicants can choose to submit one OR a combination of two or all the following support material categories:

    1. Images
    2. URL to Video/Audio
    3. Writing Sample/s

    All applicants must choose which support material categories best demonstrate their creative practice and proposal.  

    Asialink recommends a 'less is more' approach and appreciates succinct and carefully considered applications. For example, an arts manager may choose to include images of an exhibition they have curated, accompanied by an essay about the same exhibition.

    All support material must be accompanied by a Captions List which will enable Asialink to identify and get a brief description of each of your separate support materials.

    A detailed explanation of each support material category follows:

    1. Images

    Six (6) images in collated PDF format, one image per page

    2. URL to Video/Audio

    • One (1) URL to online video/audio support material
    • Video/Audio material can comprise one individual sample or collated samples
    • Video/Audio material must be no longer than 3 minutes duration
    • URL can link to material on applicant's website; YouTube; Vimeo, etc. but this should meet the above requirements

    3. Writing Sample/s

    • Maximum 1,500 words of one individual piece or extract; or a variety of writing samples saved in collated PDF format
    • Font size must be 12p, with 1.5 line spacing
    • Samples can include a combination of published short stories; excerpts from published work; work in progress; an act from a play or script; published poems; a selection of published illustration work; or short essay/s.
  • Captions list

    Requirements for captions list

    • The captions list must be in collated PDF format
    • It must not exceed one (1) page per support material category above. I.e. If submitting all 3 support material categories of 'Images', 'URL to Video/Audio' and 'Writing Sample/s', the caption list will be a maximum of three (3) pages.
    • The order of the caption list should correspond with the order of your support material. You might like to use a numbering system to achieve this.
    • All captions should include a couple of sentences explaining what the support material is, correct titles, dates, dimensions, media of your work/s or sample/s, and publication information where relevant

    Sample captions lists

    1. Images

    Frankie Scott – Image Captions

    1. Frankie Scott
    Sunrise Surprise 2010
    oil on canvas 40 x 70 cm

    Sunrise Surprise is a painting that I developed during a residency in Sri Lanka in 2010. The title and subject matter of the painting play on my experience at a local art market where I was surprised to see so many paintings of the same subject matter.

    2. URL to Video/Audio

    Scarlet Brown – Video Captions

    Scarlet Brown
    My Pinball Everything 2013
    3 channel HD video animation
    3 minutes excerpt, total 7 minutes duration

    This video animation was exhibited in Primavera 2014 at the Museum of Contemporary Art in Sydney. I am currently in discussion with my gallery about showing it at the next Art Basel in Hong Kong as part of their emerging artists program.

    3. Writing samples

    Lucinda Biano – Writing Samples

    Lucinda Bianco
    Tears in Sicily
    short story from the anthology Home Sweet Home Bedrock Publishing, 2009 

    Tears in Sicily merges travel writing and auto-biography and recounts my first visit back to Italy after migrating to Australia in 1973. It forms part of a wider anthology by migrant Australian writers that explores the concept of 'home'.

  • Collaborative applications

    Collaborative Applications

    Collaborative applications should include the following support material:

    • 1 x shared Proposal between all collaborators
    • Individual 2 page CV's for each collaborator
    • 1 x shared set of practice-specific support material between all collaborators